State, Department of

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Agency Web Site: https://www.dos.ny.gov/Link to External Website

Mission

Established in 1788, the Department of State (DOS) is the State’s oldest agency. Historically serving as the State’s general recording officer and custodian of the State’s “Great Seal”, the Department’s mission encompasses a broad range of activities that coordinate programs with, and provide services to, local governments, individuals, and businesses. The Department supports public safety through the administration of building and energy code programs; administers programs for community development and local government service activities; supports businesses through various licensing and registration activities; and assists new Americans through community-based support centers.

Organization and Staffing

The Department is headed by the Secretary of State, who is appointed by the Governor and confirmed by the Senate.

Budget Highlights

The FY 2023 Executive Budget recommends $498 million for the Department, an increase of almost $129 million from the FY 2022 Budget, primarily due to an increase in capital funding for DRI and NY Forward, and enhanced support for the Liberty Defense Program and Office of New Americans.

The Executive Budget recommends a workforce of 612 FTEs for the Department, an increase of 40 FTE’s from revised FY 2022 levels, primarily to support the enhancements of the Liberty Defense Program, Office of New Americans, and Code Enforcement Initiatives.

Major budget actions include:

  • $200 million in capital funding for another round of the Downtown Revitalization Initiative (DRI) and implementation of NY Forward.
  • $12 million in funding to support the continuation of the Liberty Defense Program.
  • $8 million in funding to support the continuation of the Office of New Americans.
  • An additional 8 FTE's for the Authorities Budget Office (ABO)
  • Legislation to amend and strengthen the Brownfield Opporunity Area (BOA) program to benefit participating disadvantaged communities across the State. Legislation to strengthen the State's oversight authority over Local Governments' administration and enforcement of the Uniform Building Code and Energy Code.
  • Legislation providing authority to the Department of State to remove barriers to entry into the appearance enhancement industry.

Program Highlights

The responsibilities of the Department of State are carried out through three programs:

Local Government And Community Services Program: Manages New York’s building and energy codes; offers planning and management services to local governments; supports land use planning activities in the New York City/Catskill watershed; coordinates New York’s coastal resources and waterfront revitalization activities; administers the Department’s Federal grant programs, including the Appalachian Regional Commission; and provides a means for achieving economic self-sufficiency through programs designed to improve opportunities for low-income participants.

Business and Licensing Services Program: Maintains all certificates on file for businesses and corporations; administers qualifying examinations and licensing for various occupations; and prepares the State Register and other publications.

Administration: Provides the basic executive direction, fiscal, personnel, legal and electronic data processing activities that support the Department’s operations.

Additionally, the Department’s appropriations contain funds for the Lake George Park Commission, the Commission on Uniform State Laws, the State Athletic Commission, and the Authorities Budget Office.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2022		 Appropriations
Recommended
FY 2023		 Change From
FY 2022		 Reappropriations
Recommended
FY 2023
State Operations 108,217,485 118,167,000 9,949,515 89,276,005
Aid To Localities 159,634,000 178,200,000 18,566,000 244,448,800
Capital Projects 102,000,000 202,000,000 100,000,000 482,268,000
Total 369,851,485 498,367,000 128,515,515 815,992,805

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2022
Estimated FTEs
03/31/22		 FY 2023
Estimated FTEs
03/31/23		 FTE Change
Administration
General Fund 60 65 5
Authorities Budget Office
Special Revenue Funds - Other 12 20 8
Code Enforcement
Special Revenue Funds - Other 12 12 0
Consumer Protection Program
General Fund 0 5 5
Special Revenue Funds - Other 15 20 5
Business and Licensing Services
Special Revenue Funds - Other 222 237 15
Local Government and Community Services
General Fund 133 133 0
Special Revenue Funds - Federal 11 11 0
Special Revenue Funds - Other 81 81 0
Office for New Americans
General Fund 8 10 2
Special Revenue Funds - Federal 3 3 0
Tug Hill Commission
General Fund 15 15 0
Total 572 612 40

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2022		 Recommended
FY 2023		 Change
General Fund 13,401,000 11,898,000 (1,503,000)
Special Revenue Funds - Federal 14,598,000 15,051,000 453,000
Special Revenue Funds - Other 80,218,485 91,218,000 10,999,515
Total 108,217,485 118,167,000 9,949,515
Adjustments:
Transfer(s) From
Special Pay Bill
General Fund (4,116,485)
Appropriated FY 2022 104,101,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2022		 Recommended
FY 2023		 Change
Administration
General Fund 4,511,000 3,000,000 (1,511,000)
Authorities Budget Office
Special Revenue Funds - Other 2,050,000 2,859,000 809,000
Business and Licensing Services
Special Revenue Funds - Other 52,669,485 57,000,000 4,330,515
Code Enforcement
Special Revenue Funds - Other 2,165,000 2,165,000 0
Consumer Protection Program
General Fund 1,586,000 1,586,000 0
Special Revenue Funds - Federal 51,000 51,000 0
Special Revenue Funds - Other 23,130,000 28,990,000 5,860,000
Local Government and Community Services
General Fund 5,560,000 5,560,000 0
Special Revenue Funds - Federal 14,547,000 15,000,000 453,000
Special Revenue Funds - Other 154,000 154,000 0
Office for New Americans
General Fund 442,000 500,000 58,000
State of NY Commission on Uniform State Laws
General Fund 155,000 155,000 0
Tug Hill Commission
General Fund 1,147,000 1,097,000 (50,000)
Special Revenue Funds - Other 50,000 50,000 0
Total 108,217,485 118,167,000 9,949,515

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Administration 3,000,000 (1,511,000) 2,900,000 (1,570,000)
Consumer Protection Program 1,586,000 0 1,586,000 0
Local Government and Community Services 5,560,000 0 5,526,000 0
Office for New Americans 500,000 58,000 500,000 58,000
Tug Hill Commission 989,000 (50,000) 989,000 (50,000)
Total 11,635,000 (1,503,000) 11,501,000 (1,562,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)		 Holiday/Overtime Pay
Amount Change Amount Change
Administration 90,000 54,000 10,000 5,000
Local Government and Community Services 30,000 0 4,000 0
Total 120,000 54,000 14,000 5,000

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
State of NY Commission on Uniform State Laws 155,000 0 0 0
Tug Hill Commission 108,000 0 13,000 0
Total 263,000 0 13,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
State of NY Commission on Uniform State Laws 0 0 135,000 0
Tug Hill Commission 8,000 0 85,000 0
Total 8,000 0 220,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Tug Hill Commission 2,000 0
Total 2,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED CONTINUED
(dollars)
Program Maintenance Undistributed
Amount Change
State of NY Commission on Uniform State Laws 20,000 0
Total 20,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Authorities Budget Office 2,859,000 809,000 1,591,000 476,000
Business and Licensing Services 57,000,000 4,330,515 24,000,000 1,374,515
Code Enforcement 2,165,000 0 900,000 0
Consumer Protection Program 29,041,000 5,860,000 10,697,000 6,520,000
Local Government and Community Services 15,154,000 453,000 9,809,000 253,000
Tug Hill Commission 50,000 0 0 0
Total 106,269,000 11,452,515 46,997,000 8,623,515
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2023 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service Maintenance Undistributed
Amount Change Amount Change
Authorities Budget Office 1,268,000 333,000 0 0
Business and Licensing Services 33,000,000 2,956,000 0 0
Code Enforcement 1,265,000 0 0 0
Consumer Protection Program 18,344,000 9,340,000 0 (10,000,000)
Local Government and Community Services 5,345,000 200,000 0 0
Tug Hill Commission 50,000 0 0 0
Total 59,272,000 12,829,000 0 (10,000,000)

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2022		 Recommended
FY 2023		 Change
General Fund 28,934,000 45,000,000 16,066,000
Special Revenue Funds - Federal 130,700,000 131,700,000 1,000,000
Special Revenue Funds - Other 0 1,500,000 1,500,000
Total 159,634,000 178,200,000 18,566,000

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2022		 Recommended
FY 2023		 Change
Local Government and Community Services
General Fund 2,494,000 25,000,000 22,506,000
Special Revenue Funds - Federal 130,700,000 131,700,000 1,000,000
Office for New Americans
General Fund 26,440,000 20,000,000 (6,440,000)
Special Revenue Funds - Other 0 1,500,000 1,500,000
Total 159,634,000 178,200,000 18,566,000

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program Available
FY 2022		 Recommended
FY 2023		 Change Reappropriations
FY 2023
Downtown Revitalization
Capital Projects Fund - Authority Bonds 100,000,000 200,000,000 100,000,000 391,673,000
Infrastructure Investment – Settlement Funds 0 0 0 87,648,000
Maintenance and Repair
Capital Projects Fund 2,000,000 2,000,000 0 2,160,000
Solid and Hazardous Waste Management
Hazardous Waste Remedial Fund 0 0 0 787,000
Total 102,000,000 202,000,000 100,000,000 482,268,000

Note: Most recent estimates as of 05/11/2020

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