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State, Department of

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Agency Web Site: https://www.dos.ny.gov/Link to External Website

Mission

Established in 1788, the Department of State (DOS) is the State’s oldest agency. Historically serving as the State’s general recording officer and custodian of the State’s “Great Seal”, the Department’s mission encompasses a broad range of activities that coordinate programs with, and provide services to, local governments, individuals, and businesses. The Department supports public safety through the administration of building and energy code programs; administers programs for community development and local government service activities; and supports businesses through various licensing and registration activities.

Organization and Staffing

The Department is headed by the Secretary of State, who is appointed by the Governor and confirmed by the Senate.

Budget Highlights

The FY 2020 Executive Budget recommends $252.2 million for the Department, an decrease of $1.4 million from the FY 2019 budget. This change results from the addition of capital funding for a fourth round of the Downtown Revitalization Initiative ($100 million) coupled with adjustments for general salary increases offset by a one-time FY 2019 appropriation for the Liberty Defense Program. The 2019 Liberty Defense Program moneys will be reappropriated in 2020.

The Executive Budget recommends a workforce of 565 FTEs for the Department, an increase of 40 FTE’s from FY 2019 FTE levels, due to the migration of certain call center operations from the Department of Tax and Finance to DOS.

Program Highlights

The responsibilities of the Department of State are carried out through three programs:

Local Government And Community Services Program: Manages New York’s building and energy codes; offers planning and management services to local governments; supports land use planning activities in the New York City/Catskill watershed; coordinates New York’s coastal resources and waterfront revitalization activities; administers the Department’s Federal grant programs, including the Appalachian Regional Commission; and provides a means for achieving economic self-sufficiency through programs designed to improve opportunities for low-income participants.

Business and Licensing Services Program: Maintains all certificates on file for businesses and corporations; administers qualifying examinations and licensing for various occupations; and prepares the State Register and other publications.

Administration: Provides the basic executive direction, fiscal, personnel, legal and electronic data processing activities that support the Department’s operations.

Additionally, the Department’s appropriations contain funds for the Lake George Park Commission, the Commission on Uniform State Laws, the State Athletic Commission, and the Authorities Budget Office.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2019
Appropriations
Recommended
FY 2020
Change From
FY 2019
Reappropriations
Recommended
FY 2020
State Operations 70,564,000 73,927,000 3,363,000 20,721,000
Aid To Localities 83,129,000 76,340,000 (6,789,000) 112,768,000
Capital Projects 100,000,000 102,000,000 2,000,000 203,981,000
Total 253,693,000 252,267,000 (1,426,000) 337,470,000

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2019
Estimated FTEs
03/31/19
FY 2020
Estimated FTEs
03/31/20
FTE Change
Administration
General Fund 60 60 0
Authorities Budget Office
Special Revenue Funds - Other 12 12 0
Consumer Protection Program
Special Revenue Funds - Other 15 15 0
Lake George Park Commission
Special Revenue Funds - Other 10 10 0
Business and Licensing Services
Special Revenue Funds - Other 252 292 40
Local Government and Community Services
General Fund 55 55 0
Special Revenue Funds - Federal 17 17 0
Special Revenue Funds - Other 81 81 0
Office for New Americans
General Fund 8 8 0
Tug Hill Commission
General Fund 15 15 0
Total 525 565 40

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2019
Recommended
FY 2020
Change
General Fund 10,956,000 10,776,000 (180,000)
Special Revenue Funds - Federal 9,101,000 9,101,000 0
Special Revenue Funds - Other 50,507,000 54,050,000 3,543,000
Total 70,564,000 73,927,000 3,363,000
Adjustments:
Transfer(s) To
Employee Relations, Office of
General Fund 102,000
Appropriated FY 2019 70,666,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2019
Recommended
FY 2020
Change
Administration
General Fund 2,156,000 1,956,000 (200,000)
Authorities Budget Office
Special Revenue Funds - Other 1,936,000 2,059,000 123,000
Business and Licensing Services
Special Revenue Funds - Other 43,205,000 46,605,000 3,400,000
Consumer Protection Program
General Fund 1,586,000 1,586,000 0
Special Revenue Funds - Federal 51,000 51,000 0
Special Revenue Funds - Other 3,130,000 3,130,000 0
Lake George Park Commission
Special Revenue Funds - Other 2,032,000 2,052,000 20,000
Local Government and Community Services
General Fund 5,560,000 5,560,000 0
Special Revenue Funds - Federal 9,050,000 9,050,000 0
Special Revenue Funds - Other 154,000 154,000 0
Office for New Americans
General Fund 442,000 442,000 0
State of NY Commission on Uniform State Laws
General Fund 135,000 135,000 0
Tug Hill Commission
General Fund 1,077,000 1,097,000 20,000
Special Revenue Funds - Other 50,000 50,000 0
Total 70,564,000 73,927,000 3,363,000

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Administration 1,956,000 (50,000) 1,915,000 (50,000)
Consumer Protection Program 1,586,000 0 1,586,000 0
Local Government and Community Services 5,560,000 0 5,526,000 0
Office for New Americans 442,000 0 442,000 0
Tug Hill Commission 989,000 20,000 989,000 20,000
Total 10,533,000 (30,000) 10,458,000 (30,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)
Holiday/Overtime Pay
Amount Change Amount Change
Administration 36,000 0 5,000 0
Local Government and Community Services 30,000 0 4,000 0
Total 66,000 0 9,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Administration 0 (150,000) 0 0
State of NY Commission on Uniform State Laws 135,000 0 0 0
Tug Hill Commission 108,000 0 13,000 0
Total 243,000 (150,000) 13,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Administration 0 0 0 (150,000)
State of NY Commission on Uniform State Laws 0 0 135,000 0
Tug Hill Commission 8,000 0 85,000 0
Total 8,000 0 220,000 (150,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Tug Hill Commission 2,000 0
Total 2,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Authorities Budget Office 2,059,000 123,000 1,115,000 22,000
Business and Licensing Services 46,605,000 3,400,000 21,261,000 2,932,000
Consumer Protection Program 3,181,000 0 1,177,000 0
Lake George Park Commission 2,052,000 20,000 723,000 11,000
Local Government and Community Services 9,204,000 0 5,584,000 0
Tug Hill Commission 50,000 0 0 0
Total 63,151,000 3,543,000 29,860,000 2,965,000
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service
Amount Change
Authorities Budget Office 944,000 101,000
Business and Licensing Services 25,344,000 468,000
Consumer Protection Program 2,004,000 0
Lake George Park Commission 1,329,000 9,000
Local Government and Community Services 3,620,000 0
Tug Hill Commission 50,000 0
Total 33,291,000 578,000

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2019
Recommended
FY 2020
Change
General Fund 12,290,000 6,440,000 (5,850,000)
Special Revenue Funds - Federal 69,900,000 69,900,000 0
Special Revenue Funds - Other 939,000 0 (939,000)
Total 83,129,000 76,340,000 (6,789,000)

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2019
Recommended
FY 2020
Change
Business and Licensing Services
Special Revenue Funds - Other 939,000 0 (939,000)
Local Government and Community Services
General Fund 850,000 0 (850,000)
Special Revenue Funds - Federal 69,900,000 69,900,000 0
Office for New Americans
General Fund 11,440,000 6,440,000 (5,000,000)
Total 83,129,000 76,340,000 (6,789,000)

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program Available
FY 2019
Recommended
FY 2020
Change Reappropriations
FY 2020
Downtown Revitalization
Capital Projects Fund - Authority Bonds 100,000,000 100,000,000 0 100,000,000
Infrastructure Investment Account 0 0 0 97,000,000
Maintenance and Repair
Capital Projects Fund 0 2,000,000 2,000,000 0
Solid and Hazardous Waste Management
Haz Waste Remedial Fund - Oversight & Assessment 0 0 0 6,981,000
Total 100,000,000 102,000,000 2,000,000 203,981,000

Note: Most recent estimates as of 1/15/2019

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