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Elections, State Board of

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Agency Web Site: https://www.elections.ny.gov/Link to External Website

Mission

The New York State Board of Elections executes and enforces all laws relating to elections, oversees the conduct of elections as well as the disclosure of campaign financing activities. The Board also strives to promote the full participation of the State's eligible voters and to maintain citizens' confidence in each stage of the process of elections.

The Board is responsible for reviewing the practices of all 62 local boards of elections; facilitating access to the ballot for State offices; approving voting systems for use within the State; maintaining the statewide voter registration database; conducting compliance reviews of campaign financing disclosure reports; training filers; and implementing various Federal voting programs including the Help America Vote Act (HAVA), National Voter Registration Act (NVRA) and the Military and Overseas Voter Empowerment Act (MOVE).

The Division of Election Law Enforcement is responsible for responding to complaints filed with the State Board and for the enforcement of the provisions of the Election Law.

Organization and Staffing

The State Board of Elections is comprised of four commissioners and is organized into three main business units; Compliance, Enforcement and Election Operations. The workforce is comprised of administrative/clerical staff and investigators.

Budget Highlights

The FY 2020 Executive Budget recommends $11.6 million in All Funds appropriations. This is a $29 million reduction from the previous fiscal year. This decrease is reflective of Federal and State elections cyber security funding being reappropriated. The Board will increase its workforce to 85 FTEs. This is an increase of four FTEs from the previous year. These positions will assist in securing election infrastructure from cyber related threats. Reappropriations totaling $61.6 million continue to be available to meet ongoing Federal and State election mandates.

Program Highlights

Compliance

The Compliance Unit, under the supervision of the Joint Counsel's Office, is responsible for the registration and termination of committees, receiving and processing campaign financial disclosure reports, operating a call center for Election Law and filing inquiries, and calculating contribution limits. The Board regularly receives and reviews campaign financial disclosure filings from over 16,000 state and local filers, performs audits of filings, assists campaign treasurers in bringing their filings into compliance and provides statewide training. The Board has also undertaken the redesign and redevelopment of systems used by campaign treasurers to report disclosures for public review. This multi-year project modernizes an outdated system to make campaign finance information easier to disclose and more transparent to the public.

Enforcement

The Board’s Division of Election Law Enforcement is tasked with the investigation of complaints alleging violations of Election Law as well as potential violations of campaign finance reporting requirements. Based on the evidence, the Chief Enforcement Counsel makes a determination whether the Division should close the matter, proceed with civil enforcement action, or seek criminal prosecution.

Election Operations

The Board provides oversight and assistance to each county board of elections and the Board of Elections in the City of New York in the facilitation of ballot access efforts by candidates for a variety of public offices and party positions, as well as ensuring compliance with all state and federal laws, regularly monitoring their list maintenance activities to ensure the integrity and accuracy of the voter rolls, and visiting each board on a biannual basis to ensure that proper procedures are in place and are being followed. The Board reviews any new voting systems or changes to existing systems for testing and possible certification for use in New York State. The Board is responsible for maintenance of the NYSVoter statewide voter list, required under HAVA, which is securely connected to each county, receives data on new and updated voters and provides information to counties for list maintenance activities.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2019
Appropriations
Recommended
FY 2020
Change From
FY 2019
Reappropriations
Recommended
FY 2020
State Operations 40,559,000 11,559,000 (29,000,000) 37,422,000
Aid To Localities 0 0 0 24,138,000
Total 40,559,000 11,559,000 (29,000,000) 61,560,000

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2019
Estimated FTEs
03/31/19
FY 2020
Estimated FTEs
03/31/20
FTE Change
Regulation of Elections
General Fund 64 66 2
Special Revenue Funds - Federal 6 8 2
Election Enforcement
General Fund 11 11 0
Total 81 85 4

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2019
Recommended
FY 2020
Change
General Fund 13,559,000 8,559,000 (5,000,000)
Special Revenue Funds - Federal 23,000,000 0 (23,000,000)
Special Revenue Funds - Other 4,000,000 3,000,000 (1,000,000)
Total 40,559,000 11,559,000 (29,000,000)

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2019
Recommended
FY 2020
Change
Election Enforcement
General Fund 3,960,000 3,960,000 0
Regulation of Elections
General Fund 9,599,000 4,599,000 (5,000,000)
Special Revenue Funds - Federal 23,000,000 0 (23,000,000)
Special Revenue Funds - Other 4,000,000 3,000,000 (1,000,000)
Total 40,559,000 11,559,000 (29,000,000)

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Election Enforcement 2,135,000 0 2,135,000 0
Regulation of Elections 3,025,000 0 2,976,000 0
Total 5,160,000 0 5,111,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)
Holiday/Overtime Pay
Amount Change Amount Change
Regulation of Elections 45,000 0 4,000 0
Total 45,000 0 4,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Election Enforcement 1,825,000 0 0 0
Regulation of Elections 1,574,000 (5,000,000) 128,000 0
Total 3,399,000 (5,000,000) 128,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Election Enforcement 0 0 1,825,000 0
Regulation of Elections 26,000 0 1,343,000 (5,000,000)
Total 26,000 0 3,168,000 (5,000,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Regulation of Elections 77,000 0
Total 77,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Nonpersonal Service
Amount Change Amount Change
Regulation of Elections 3,000,000 (24,000,000) 3,000,000 (1,000,000)
Total 3,000,000 (24,000,000) 3,000,000 (1,000,000)
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Maintenance Undistributed
Amount Change
Regulation of Elections 0 (23,000,000)
Total 0 (23,000,000)

Note: Most recent estimates as of 1/15/2019

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