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Civil Service, Department of

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Agency Web Site: https://www.cs.ny.gov/Link to External Website

Mission

The Department of Civil Service is charged with providing human resource management services to the State and local governments. The Department assists State agencies with workforce recruitment and placement services, administers tests, oversees job classifications, and administers benefits.

Organization and Staffing

The agency is organized into the following divisions: Merit and Fitness, Employee Benefits, Classification and Compensation, and Commission Operations and Municipal Assistance.

The New York State Civil Service Commission, a separate entity, is composed of three members: the President of the Commission, who is also the Commissioner of the Department of Civil Service, and two other commissioners. The Commission adopts and modifies rules governing a wide range of State civil service matters.

Budget Highlights

The FY 2020 Executive Budget recommends $58.7 million ($15.8 million General Fund; $39.8 million Internal Service Funds; $1.1 million Special Revenue Funds-Other; and $2.0 million for Aid to Localities) reflecting an All Funds increase of $1.3 million. The increase primarily reflects additional Aid to Localities funding for the reimbursement of costs related to providing sick leave for employees with a qualifying world trade center condition, as well as from the transfer of Affirmative Action Administrators pursuant to Executive Order No. 187.

The Executive Budget recommends a workforce of 362 FTEs, unchanged from FY 2019.

Program Highlights

Executive Direction

The agency leadership provides operational management of the agency and strategic direction for the State as it relates to workforce management. With its agency partners, the Department is actively supporting civil service reform initiatives such as: title consolidation/skill development; knowledge transfer/succession planning; employee recognition; and exam system modernization. In addition, as the administrator of one of the nation’s largest employer-sponsored health plans, the Department strives to provide comprehensive and affordable health insurance coverage for its participants, while protecting the State’s taxpayers through cost-effective management.

Classification and Compensation

The Classification and Compensation Division is responsible for establishing and maintaining a sound title and position classification system for State government that ensures equitable pay that is adaptable to market conditions. The Department recently launched a new initiative, C&C Direct, to allow for a better alignment between Civil Service and agency managers in developing classification and compensation solutions.

Staffing Services Division

The Staffing Services Division is responsible for assisting State agencies with staffing the State workforce, which includes providing merit system guidance; planning, developing and implementing examinations; recruiting and placing personnel; and establishing, maintaining and certifying eligible lists. The Department is currently working on updating strategies to improve communications with agencies and candidates, as well as simplifying the examination process.

Testing Services Division

The Testing Services Division is responsible for the development, scoring, and validation of State and local examinations as well as the administration of State examinations. The Department is focused on modernizing its approach to test delivery, enabling greater use of computerized testing and increasing efficiencies in the examination process. The exam system modernization initiative includes many projects and program enhancements including increased use of core competency testing to reduce reliance on customized examinations; weekday testing; and enhanced electronic communication.

Employee Health Service

The Employee Health Services Division provides medical examination services to determine the ability of pre-employment candidates and agency employees to safely perform the essential duties of a State job title and occupational health screenings to assist agencies in maintaining the health and safety of their employees throughout the State. The Department has implemented Lean principles to address increasing workload volumes and recently completed a project to assess procedures involving workflow in one of its medical clinics.

Employee Benefits Division

The Employee Benefits Division administers the New York State Health Insurance Program (NYSHIP), which covers 1.2 million State and local government employees, retirees, and their families. In addition, the Division also manages several other benefit programs, including worker’s compensation, dental insurance, vision care benefits, short-term and long-term disability insurance, and life insurance. Since 2013, the Department has worked with the Department of Health to align the health care purchasing strategies of the New York State Medicaid Program and NYSHIP, which focus on the expansion of medical homes and performance-based provider contracting. These efforts align with the Department’s goal of improving care and health, while lowering costs.

Commission Operations and Municipal Assistance

The Commission Operations Division provides support services to the State Civil Service Commission. The Municipal Assistance Services program provides oversight, advice, and examination assistance to 95 local civil service agencies as required by Civil Service Law.

Office of Diversity and Inclusion Management

The Office of Diversity and Inclusion Management is responsible for supporting all State agencies in developing a Statewide Diversity and Inclusion Strategic Plan, as well as a Framework and Implementation Plan to increase diversity in the workforce, and cultivate and promote an environment of workplace inclusion, pursuant to Executive Order No. 187. The Office assists State agencies with incorporating equal employment opportunity principles into their operational policies and practices, including the vital programs and services delivered to State employees and the public.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2019
Appropriations
Recommended
FY 2020
Change From
FY 2019
Reappropriations
Recommended
FY 2020
State Operations 56,465,000 56,741,000 276,000 0
Aid To Localities 1,000,000 2,000,000 1,000,000 1,000,000
Total 57,465,000 58,741,000 1,276,000 1,000,000

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2019
Estimated FTEs
03/31/19
FY 2020
Estimated FTEs
03/31/20
FTE Change
Administration and Information Management
General Fund 26 26 0
Internal Service Funds 15 15 0
Commission Operations and Municipal Assistance
General Fund 13 13 0
Personnel Benefit Services
General Fund 24 24 0
Internal Service Funds 129 129 0
Personnel Management Services
General Fund 122 122 0
Special Revenue Funds - Other 6 6 0
Internal Service Funds 27 27 0
Total 362 362 0

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2019
Recommended
FY 2020
Change
General Fund 15,530,000 15,840,000 310,000
Internal Service Funds 39,039,000 39,761,000 722,000
Special Revenue Funds - Other 1,896,000 1,140,000 (756,000)
Total 56,465,000 56,741,000 276,000
Adjustments:
Transfer(s) From
Alcoholism and Substance Abuse Services, Office of
General Fund (113,000)
Children and Family Services, Office of
General Fund (60,000)
Corrections and Community Supervision, Department of
General Fund (162,000)
Health, Department of
General Fund (95,000)
Information Technology Services, Office of
General Fund (86,000)
Labor, Department of
Special Revenue Funds - Federal (86,000)
Mental Health, Office of
General Fund (197,000)
Taxation and Finance, Department of
General Fund (86,000)
Temporary and Disability Assistance, Office of
General Fund (92,000)
Appropriated FY 2019 55,488,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2019
Recommended
FY 2020
Change
Administration and Information Management
General Fund 3,051,000 3,291,000 240,000
Internal Service Funds 3,246,000 3,246,000 0
Commission Operations and Municipal Assistance
General Fund 717,000 717,000 0
Personnel Benefit Services
General Fund 1,580,000 1,650,000 70,000
Internal Service Funds 29,356,000 24,142,000 (5,214,000)
Special Revenue Funds - Other 300,000 300,000 0
Personnel Management Services
General Fund 10,182,000 10,182,000 0
Internal Service Funds 6,437,000 12,373,000 5,936,000
Special Revenue Funds - Other 1,596,000 840,000 (756,000)
Total 56,465,000 56,741,000 276,000

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Administration and Information Management 3,291,000 338,000 3,279,000 327,000
Commission Operations and Municipal Assistance 717,000 15,000 716,000 15,000
Personnel Benefit Services 1,650,000 192,000 1,524,000 122,000
Personnel Management Services 10,182,000 344,000 9,502,000 595,000
Total 15,840,000 889,000 15,021,000 1,059,000
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)
Holiday/Overtime Pay
Amount Change Amount Change
Administration and Information Management 0 0 12,000 11,000
Commission Operations and Municipal Assistance 0 0 1,000 0
Personnel Benefit Services 115,000 70,000 11,000 0
Personnel Management Services 670,000 (230,000) 10,000 (21,000)
Total 785,000 (160,000) 34,000 (10,000)

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Administration and Information Management 0 (98,000) 0 (9,000)
Commission Operations and Municipal Assistance 0 (15,000) 0 (3,000)
Personnel Benefit Services 0 (122,000) 0 (60,000)
Personnel Management Services 0 (344,000) 0 (36,000)
Total 0 (579,000) 0 (108,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Administration and Information Management 0 (68,000) 0 (11,000)
Commission Operations and Municipal Assistance 0 0 0 (12,000)
Personnel Benefit Services 0 0 0 (55,000)
Personnel Management Services 0 (27,000) 0 (279,000)
Total 0 (95,000) 0 (357,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Administration and Information Management 0 (10,000)
Personnel Benefit Services 0 (7,000)
Personnel Management Services 0 (2,000)
Total 0 (19,000)

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Administration and Information Management 3,246,000 0 1,819,000 0
Personnel Benefit Services 24,442,000 (5,214,000) 9,498,000 (2,124,000)
Personnel Management Services 13,213,000 5,180,000 4,841,000 1,722,000
Total 40,901,000 (34,000) 16,158,000 (402,000)
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2020 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service
Amount Change
Administration and Information Management 1,427,000 0
Personnel Benefit Services 14,944,000 (3,090,000)
Personnel Management Services 8,372,000 3,458,000
Total 24,743,000 368,000

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2019
Recommended
FY 2020
Change
General Fund 1,000,000 2,000,000 1,000,000
Total 1,000,000 2,000,000 1,000,000

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2019
Recommended
FY 2020
Change
Administration and Information Management
General Fund 1,000,000 2,000,000 1,000,000
Total 1,000,000 2,000,000 1,000,000

Note: Most recent estimates as of 1/15/2019

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