skip navigation

General Services, Office of

Agency Web Site: https://ogs.ny.gov/Link to External Website

Mission

The New York State Office of General Services (OGS) manages and leases real property; designs and builds facilities; contracts for goods, services, and technology; and delivers a wide array of support services. They provide government and nonprofit agencies with innovative solutions, integrated service, and best value in support of cost-effective operations and responsible public stewardship.

Organization and Staffing

OGS is headed by a Commissioner who is appointed by the Governor, subject to Senate confirmation. The agency is organized into six major business units: Real Estate and Property Management Services; Design and Construction; Procurement Services; Business Services Center; Administration and Operations; and Finance and Accountability. These units are under the direction of the Commissioner’s Office and act under the auspices of an Executive group that consists of the Commissioner’s Office, Public Information, Legal Services, Media Services, and Internal Audit.

Under Governor Cuomo, OGS has established a number of major Enterprise Shared Services that are helping to streamline government functions. These enterprises work to increase efficiencies that result in better services and savings to taxpayers. The Business Services Center (BSC) and Procurement Services, the first two enterprises, have reached maturity and are now taking on a stronger role in State services. Others, including the Real Estate Center, the Division of Service-Disabled Veterans’ Business Development (DSDVBD), Fleet Management, and Media Services continue to grow and serve an expanding number of State agencies. In addition, the agency also continues to manage the full breadth of other services at the core of the Agency’s mission.

Budget Highlights

The FY 2019 Executive Budget recommends $1.2 billion All Funds ($148 million General Fund; $18 million Special Revenue Funds-Other; $14 million Federal Funds; $15 million Enterprise Funds; $832 million Internal Service Funds; $750,000 Fiduciary Funds; and $179 million Capital Funds) reflecting an All Funds decrease of $75 million from FY 2018. The decrease primarily reflects the return to previous funding levels from FY 2018 capital projects, including the Cogeneration Plant/Microgrid.

The Executive Budget recommends a workforce of 1,915, unchanged from FY 2018.

Program Highlights

Executive Administration

Provides the day-to-day management of the agency, serves State agencies by performing professional communication services, and provides legal and audit support to hosted agencies.

Real Estate Center

Comprises three business units: The Real Property Management Group, which is responsible for the administration and daily operations of 55 major and 113 ancillary buildings comprising over 20 million square feet and totaling over $7 billion in assets; the Real Estate Planning and Development Group, which manages the State’s lease portfolio totaling 500 leases representing 12 million square feet of office space and $250 million in annual spend; and the Real Estate Projects and Portfolio Management Group, which coordinates real estate-related projects, maintains the statewide real estate inventory, and performs data analytics. These three groups work together to enable OGS to strategically manage and optimize the use of the State’s real estate portfolio, including identifying potential cost reduction opportunities and efficiency improvements, as well as real estate management best practices and methods.

Design and Construction (D&C)

Provides a full range of high-quality architectural, engineering, permitting, and construction management services to over 30 Executive State agencies through an interdependent model of public and private sector resources. Those services include site assessments, design/construction feasibility studies and planning, design development, bidding, contract management, construction management, and quality inspection. D&C also performs project document reviews for code compliance and permitting. In addition, D&C is uniquely responsible for statewide emergency contracting for urgent damage/system failure repairs throughout the State ranging from every day 365/24/7 response to severe weather events. D&C is committed to providing timely, efficient, responsive, and cost-effective construction projects thereby enabling those agencies to fulfill their own diverse missions on behalf of the people of New York State.

Procurement Services

Establishes and maintains more than 1,300 centralized contracts for commodities, technology, and services valued at approximately $22 billion for use by State agencies and municipalities, as well as other public and some nonprofit entities. Procurement Services works to acquire commodities and services at competitive, volume discounted/reduced prices while maintaining the statutory compliance and strategic effectiveness of all procurements. Procurement Services also educates vendors and public purchasers about how to participate effectively in the State’s procurement process.

Business Services Center (BSC)

A shared services organization that provides standardized financial and human resources transaction processing services to the Executive agencies, with a focus on best practices, customer service, and efficiency. In the finance area, the BSC processes transactions related to accounts payable, accounts receivable, credit cards, purchasing, and employee travel and expense reimbursements. In the human resources management area, the BSC processes employee benefits, payroll, time and attendance, and personnel transactions. The BSC currently provides finance services to 62 agencies and human resources services to 45 agencies. The BSC also continues to lead efforts to enhance the State’s human resources technology systems, thereby enabling the BSC to transition the remaining Executive agencies into the BSC for human resources services and to onboard agencies for finance services as they become online users of the Statewide Financial System (SFS).

Finance and Accountability

Provides financial services to OGS and selected hosted agencies and has responsibility for a number of statewide initiatives. Statewide responsibilities include the centralized procurement of insurance and the provision of insurance and risk management expertise, consulting services, and commercial insurance product access; the development and administration of enterprise fleet initiatives and implementation; and administration of the State’s Service-Disabled Veteran-Owned Business (SDVOB) program.

Administration and Operations

Provides human resources and diversity/equal employment opportunity services to OGS and hosted agencies, along with an array of statewide support services. This group’s support responsibilities include the management of the State’s consolidated warehouse program; the provision of interagency mail and centralized printing services; the administration of the transfer of Federal and State surplus property; the coordination of cultural events; and the distribution of over $100 million worth of food purchased by the Federal Government, including locally grown New York State produce, to approximately 3,500 recipient entities that include qualified New York State schools, child and adult care feeding programs, food banks, soup kitchens, and child summer feeding programs.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2018
Appropriations
Recommended
FY 2019
Change From
FY 2018
Reappropriations
Recommended
FY 2019
State Operations 1,032,200,000 1,028,125,000 (4,075,000) 15,285,000
Capital Projects 249,600,000 179,000,000 (70,600,000) 672,171,000
Total 1,281,800,000 1,207,125,000 (74,675,000) 687,456,000

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2018
Estimated FTEs
03/31/18
FY 2019
Estimated FTEs
03/31/19
FTE Change
Design and Construction
Internal Service Funds 345 345 0
Business Services Center
General Fund 422 422 0
Internal Service Funds 116 116 0
Executive Direction
General Fund 111 111 0
Internal Service Funds 54 54 0
Procurement Program
General Fund 103 103 0
Special Revenue Funds - Other 13 13 0
Internal Service Funds 65 65 0
Real Property Management and Development
General Fund 258 166 (92)
Enterprise Funds 62 62 0
Internal Service Funds 38 38 0
Capital Projects Funds - Other 328 420 92
Total 1,915 1,915 0

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2018
Recommended
FY 2019
Change
General Fund 152,917,000 148,417,000 (4,500,000)
Special Revenue Funds - Federal 14,230,000 14,230,000 0
Special Revenue Funds - Other 18,302,000 18,252,000 (50,000)
Enterprise Funds 14,103,000 14,578,000 475,000
Internal Service Funds 831,898,000 831,898,000 0
Fiduciary Funds 750,000 750,000 0
Total 1,032,200,000 1,028,125,000 (4,075,000)

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2018
Recommended
FY 2019
Change
Curatorial Services Program
Fiduciary Funds 750,000 750,000 0
Design and Construction
Internal Service Funds 75,484,000 75,484,000 0
Business Services Center
General Fund 28,136,000 28,136,000 0
Internal Service Funds 21,236,000 21,236,000 0
Executive Direction
General Fund 14,674,000 14,674,000 0
Special Revenue Funds - Other 386,000 386,000 0
Enterprise Funds 1,337,000 1,337,000 0
Internal Service Funds 193,958,000 193,958,000 0
Procurement Program
General Fund 7,873,000 7,873,000 0
Special Revenue Funds - Federal 14,230,000 14,230,000 0
Special Revenue Funds - Other 5,759,000 5,759,000 0
Internal Service Funds 505,014,000 505,014,000 0
Real Property Management and Development
General Fund 102,234,000 97,734,000 (4,500,000)
Special Revenue Funds - Other 12,157,000 12,107,000 (50,000)
Enterprise Funds 12,766,000 13,241,000 475,000
Internal Service Funds 36,206,000 36,206,000 0
Total 1,032,200,000 1,028,125,000 (4,075,000)

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Business Services Center 27,139,000 0 26,599,000 0
Executive Direction 7,390,000 0 7,240,000 0
Procurement Program 7,435,000 0 7,408,000 0
Real Property Management and Development 13,703,000 (8,000,000) 10,163,000 (8,000,000)
Total 55,667,000 (8,000,000) 51,410,000 (8,000,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)
Holiday/Overtime Pay
Amount Change Amount Change
Business Services Center 40,000 0 500,000 0
Executive Direction 50,000 0 100,000 0
Procurement Program 0 0 27,000 0
Real Property Management and Development 2,221,000 0 1,319,000 0
Total 2,311,000 0 1,946,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Business Services Center 997,000 0 0 0
Executive Direction 7,284,000 0 85,000 0
Procurement Program 438,000 0 28,000 0
Real Property Management and Development 84,031,000 3,500,000 37,677,000 0
Total 92,750,000 3,500,000 37,790,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Business Services Center 0 0 997,000 0
Executive Direction 59,000 0 7,101,000 0
Procurement Program 39,000 0 311,000 0
Real Property Management and Development 109,000 0 45,699,000 3,500,000
Total 207,000 0 54,108,000 3,500,000
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Executive Direction 39,000 0
Procurement Program 60,000 0
Real Property Management and Development 546,000 0
Total 645,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Curatorial Services Program 750,000 0 0 0
Design and Construction 75,484,000 0 28,499,000 0
Business Services Center 21,236,000 0 8,675,000 0
Executive Direction 195,681,000 0 4,577,000 0
Procurement Program 525,003,000 0 4,709,000 0
Real Property Management and Development 61,554,000 425,000 7,084,000 0
Total 879,708,000 425,000 53,544,000 0
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2019 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service
Amount Change
Curatorial Services Program 750,000 0
Design and Construction 46,985,000 0
Business Services Center 12,561,000 0
Executive Direction 191,104,000 0
Procurement Program 520,294,000 0
Real Property Management and Development 54,470,000 425,000
Total 826,164,000 425,000

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program Available
FY 2018
Recommended
FY 2019
Change Reappropriations
FY 2019
Design and Construction Supervision
Capital Projects Fund 10,000,000 11,000,000 1,000,000 31,735,000
Facilities Maintenance and Operations
Capital Projects Fund 32,000,000 46,000,000 14,000,000 26,277,000
Flood Recovery
Capital Projects Fund 15,000,000 15,000,000 0 15,000,000
Maintenance and Improvement of Real Property Facilities
Capital Projects Fund 47,400,000 55,900,000 8,500,000 256,687,000
Capital Projects Fund - Advances 0 0 0 230,000
Capital Projects Fund - Authority Bonds 120,200,000 26,100,000 (94,100,000) 306,900,000
Cap Proj Fund - Office Space Optimization- (Auth Bonds) 25,000,000 25,000,000 0 24,999,000
Sustainability
Capital Projects Fund - Authority Bonds 0 0 0 10,343,000
Total 249,600,000 179,000,000 (70,600,000) 672,171,000

Note: Most recent estimates as of 01/16/2018

^ Top